When Changes Required

There are multiple reasons a firm can decide to change its registered office. Stakeholders and the committee of directors have the power to choose the area of the registered office.

The only explanation required is their satisfaction. Although, in some scenarios, a need occurs to shift the registered department area from one place to another.

Firms are expected to shift their registered office address when it is growing at a rapid pace and the office area and infrastructure does not suit the company’s present location.
If the Firm is in the final months of its lease or rent and they are planning to rent another office at the lease in a better locality.
If a firm is planning to expand its business for employment development and hence planning to change its registered office to an area where it can examine the required possibility
If another firm is buying out your firm, the enrolled office address will be bound to change.

Change Your Company’s Registered Address

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Change In Address of Company

When is Change inAddress of Company Required?

Relocation of Office Premises

When the company shifts its registered office to a new location within the same city, state, or to a different state.

Expansion or Downsizing of Operations

Companies may need to move to larger or more cost-effective spaces to scale or reduce business operations.

Change in Jurisdiction

If the new address falls under a different Registrar of Companies (ROC), an official update is necessary.

Opening a New Registered Office

Incorporated companies must officially update the ROC if they begin operating from a new registered office address.

Compliance with Legal or Lease Requirements

When a lease expires or a property becomes legally non-compliant, the company must shift and update its registered address.

Inter-State Business Expansion

For companies planning to operate across multiple states or move headquarters, an inter-state address change must be recorded and approved by the ROC.

Types of Changes inAddress of a Company

OnlyForm INC-22 needs to be filed with the ROC.
No need to alter the Memorandum of Association (MOA).
Board Resolution is required.

Requires Form INC-22 and MGT-14 (if AOA/MOA is altered).
Board Resolution and Shareholders’ Resolution must be passed.
Requires approval from the ROC of the same jurisdiction.

Applicable when shifting the registered office to another district.
RequiresRegional Director (RD) approval.
Filing ofINC-23, MGT-14, and INC-22 is needed.
MOA clause may need to be updated.

Involves alteration of the MOA (Registered Office clause).
Requires approval fromRegional Director (RD) under Section 13 of the Companies Act, 2013.
Forms to be filed:MGT-14, INC-23, INC-22.
Also includes publication of a notice in newspapers and intimation to creditors.

DocumentRequired

Board Resolution

A certified copy of the resolution passed by the Board of Directors approving the change of registered office.

Form INC-22

Mandatory e-form to be filed with the Registrar of Companies (ROC) within 15 days of the address change.

New Address Proof

Latest Electricity Bill, Property Tax Receipt & Telephone or Gas Bill. Should not be older than 2 months and must mention the complete address.

NOC from Owner of Premises

If the premises are rented or leased, a No Objection Certificate (NOC) from the property owner is required.

Rent Agreement

If applicable, a copy of the rental agreement or lease deed between the company and the owner.

Utility Bill of the Premises

To validate the ownership and existence of the new registered office.

Process To Follow For Registration

Changing your company’s registered address is simple and streamlined. Just follow these four easy steps to update it legally, maintain compliance, and continue operating with an up-to-date official identity.

1. Start Application

Share basic info about your business.

2. Add Documents

Attach ID, address, and business proof.

3. Verify and Approve

We check everything before submission.

4. Launch with License

Get your certificate and start operations.

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Frequently asked Questions

When is it necessary to change the registered office address of a company?

A company must update its registered office address with the Registrar of Companies (ROC) if it has physically shifted its place of business either within the same city, to another city within the same state, or to a different state.

What are the types of address changes that a company can make?

• Change within the same city/town/village
• Change within the same state but outside the existing ROC jurisdiction
• Change from one state to another (inter-state)

Is ROC approval required for changing the address?

Yes, depending on the type of change:
• For same city, only Board Resolution and Form INC-22 is needed.
• For change within the state but outside city limits, approval from shareholders and ROC is needed.
• For change from one state to another, approval from shareholders, ROC, and Regional Director (RD) is required.

What forms need to be filed with the ROC for address change?

• Form INC-22: For change within the same city or within the same state.
• Form MGT-14: If the change requires a special resolution (e.g., change outside the local limits or inter-state).
• Form INC-23: For inter-state address change (approval from RD).
• Form INC-28: For filing the RD order.

Do I need to update the address on other government registrations as well?

Yes, after the ROC approval, the address must be updated with:
• PAN and TAN records (via NSDL/UTI)
• GST Portal
• Shops & Establishment License
• Other applicable licenses and authorities

How long does it take to change the company’s registered address?

The timeline depends on the type of change:
• Same city: 1–3 working days
• Within state but outside local limits: 7–10 days
• Inter-state: 30–45 days due to additional approvals

Is publication in newspapers required for address change?

Yes, only in case of inter-state address change, the company must publish an advertisement in newspapers (in English and vernacular language) seeking objections.

What documents are required for change in address?

The key documents include:
• Board resolution
• Special resolution (if applicable)
• Utility bill of new address
• NOC from owner or lease agreement
• Copy of altered MOA (for inter-state change)

Can a company have more than one office address?

Yes, a company can have multiple offices, but it must have only one registered office that is officially reported to the ROC.

What happens if a company doesn’t update the address with ROC?

Failure to update the address may result in non-receipt of official communication and could attract penalties for non-compliance under the Companies Act, 2013.